Kevin Lerner - Presentation Specialist

Effective PowerPoint Presentation Time Management and Cost Controls

Strategies for smarter time management and cost controls to help develop your presentation faster, easier, and within budget.

Adopt a “managed methodology” and work more effectively.

For most people, presentation development is more of an art than a science.  They spend more time focused on the look and feel of the presentation and the details of each page, rather than the pure message and content. Here are some tips to help you look at presentation design as more of a science than an art, so you can put a “managed methodology” behind your work and work more effectively.

PowerPoint is a fun program!

Let’s face it….PowerPoint is a fun program!

Developing presentation graphics is one of the few times in the workplace that you can actually be creative. Which template to use? This graphic or this one? How can I say this better? Which bullet color is right?

A Formula for Failure!

Before you know it, it’s the end of the day and you’ve created only five slides. Yes, five magnificent artistic slides…and dozens more to go. And only a few days before your deadline. Working at that pace is a formula for failure.

For most people, presentation development is more of an art than a science. They spend more time focused on the look and feel of the presentation and the minutia of each page, than the pure message and content. Subsequently, they often rush to meet their deadline and have little or no time to practice (or print handouts, info etc.). One hallmark of poorly time-managed presentations is a strong start with heavy graphics and a weak finish with little or no creativity.

By looking at presentation design as more of a science than an art, you can put a “managed methodology” behind your work to help you meet deadlines and prepare for the known and unknown variables of presentation development.

Rather than diving right into the project, start by looking holistically at the presentation and budget your time.

Steps of Presentation Development

Divide your time-window into sections similar to these:

  1. Project scoping and objectives
  2. Presentation outlining
  3. Digital content acquisition
  4. Template/style development
  5. Body text and graphics and end-venue testing
  6. First draft review/meeting
  7. Core development, iterative revisions and review
  8. Slide transitions, body animation, and screen effects
  9. Practice and final tweaks/revisions
  10. Print/distribute/present

As for the actual design time spent per slide, I use a 3-level guide to estimate slide design time and revisions (and subsequent costs)…

3 Levels of Slide Design

This formula works best for updates/enhancement to existing presentations, but can also be applied for new projects. Early on, just designate the level of each slide you’re envisioning and calculate the time.

By spending more time up front on the template, outline, and overall content of the project, you’ll save yourself time in the end. Sometimes I like to craft the outline of a presentation on paper or in a word processor so I’m not distracted by the urge to make it look pretty in PowerPoint.

By thoughtful planning and proactive thinking, you’ll remain on time, within budget, and arrive with a polished presentation.

cost estimation, design, development, methodology, power point, powerpoint, presentation strategies, presentation time management, process, science, strategy, time management


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  • "Kevin helped me immensely improve my presentation slides development, from tips & tricks to aesthetics, all with the intent of getting the message across crisply and creatively. I've already received praise for decks that incorporate the skills obtained from his training. I highly recommend Kevin's services."

    Era Prakash
    General Electric

  • "Kevin helped me immensely improve my presentation slides development, from "[Kevin and The Presentation Team have] always delivered 110% in terms of meeting our objectives for finished product and budget"

    Paul Price
    Watsco Corp.

  • "Kevin is an enthusiastic, creative, and passionate presentation guru. Our company was impressed and felt the value of his training in 2013 that he was invited again recently to again share his knowledge. Both times he has been energetic and addressed many areas for presentation development. From planning to follow-up Kevin is personable and easygoing, motivating our teams to take their presentations to the next level."

    Yoshimi Kawashima
    Project Coordinator, Nissin International

  • "As a Fortune 1000 company, we sought to produce a classy, yet conservative presentation for our shareholders. It was evident that you and your team listened to our thoughts as you developed the presentation..."

    Will Flower
    Republic Services

  • "We engaged The Presentation Team to do a Presentation training for our team and he did a great job. He spent time understanding our requirements and the skill level of our team members and created a course which met our expectations and goals. I highly recommend The Presentation Team as a Presentation (PowerPoint) trainer."

    Navdeep Sidhu
    Senior Director, Software AG

  • "Kevin helped me immensely improve my presentation slides development, from "The PowerPresentations seminar opened my eyes to all the limitless possibilities in presenting."

    Leah Gordillo
    Saint Francis Medical Center

  • "Kevin has been a working with Cox Communications to deliver world-class PowerPoint presentation visuals since 2009. His ability to meet our specific needs, timeframe, and budgets has been exceptional. His professional interaction with our team reflects his deep expertise in the industry, superior presentation design skills, and commitment to superior service."

    Jonathan Freeland
    VP, Video Marketing at Cox Communications

  • "I had more people come up to me after I spoke, commenting on the visuals you created, than I did on the subject matter!"

    Andy Smith
    Smith & Robb Advertising

  • "Kevin brought a high level of creativity, enthusiasm, and deep multmedia experience to our team. He worked dillegently with the team to produce an outstanding proposal which we subsequently won.

    Jeff Keller
    Accenture/L3

  • "Your expertise in the filed of PowerPoint and general presentation techniques helped elevate us to the level necessary to beat the competition."

    Mike Geary
    James Pirtle Construction

  • "Kevin Lerner provided best-in-class services when hired to work on promotional materials for the launch of a key product at Motorola. The expertise and quality that he brought to the project were second to none and as a result, he delivered a top-notch presentation that was quickly adopted throughout the organization. Kevin is great to work with, delivers on time, is a great team player and is always willing to go the extra mile."

    Maria Cardoso
    Motorola

Kevin Lerner

Kevin Lerner is an experienced Business Communications Professional, Presentation Designer/Writer & PowerPoint Expert, Trainer/Speaker, and Executive Speech / Orals Coach.  His 20+ years of presentation design and coaching have helped him to deliver world-class solutions to hundreds of clients.

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